How It Works: Your Vienna Business Address in 3 Simple Steps

The Process in 3 Steps – Simple and Transparent

Renting a business address in Vienna is faster than you might think. We have kept the process as lean as possible: three steps, clear responsibilities, no hidden costs. From the first contact to a usable address, only a few days usually pass.

Step 1: Enquiry & Consultation

Your journey begins with a non-binding enquiry via the form on this page or by e-mail. Tell us what you need the address for – a planned GmbH formation, a legal notice for your online shop, or your trade licence application. We reply within one working day and ask the right questions so that you receive the package that fits.

We consult international founders in English and German – including topics such as GDPR representation (Art. 27 GDPR) for companies outside the EU. The initial consultation is free of charge and non-binding, of course.

Step 2: Offer & Contract

After we have clarified your requirements, you receive a written offer with all services and the annual price. The contract sets out all terms: mail reception, digital scanning service, RSb official mail, forwarding on request and annual payment periods. There are no hidden costs – setup is included at €0, and the package can be paid annually.

Once you accept, we issue the invoice. As soon as payment is booked, you receive your contract documents and the confirmation that the address has been activated for you.

Step 3: Start & Use

After payment, your business address is ready immediately – usually within one working day. From that moment you can use the address for:

• the commercial register entry of your GmbH or UG (registered seat),
• the trade licence application with the municipal authorities or via the USP,
• the legal notice (Impressum) of your website and business correspondence,
• mail reception – from day one, items are accepted and delivered digitally.

If you need support with the formation itself, we are at your side – from the notary appointment to the commercial register entry.

If you already run a company and are simply changing your address, we handle the formalities together with you: the address change in the commercial register, notification of business partners and banks, and the switch of your correspondence. You will not miss any deadlines – we ensure the transition runs seamlessly.

Documents You Will Need

Only a few documents are required to get started – and often an ID document is enough:

• Photo ID (passport or national ID card) for identification,
• for an existing company: commercial register extract and trade licence (for the address change),
• for a new formation: proposed company name and details of the legal form,
• optional: authorisation if we are to open your mail and scan the contents.

All further formalities – such as the confirmation for the commercial register – are prepared by us.

Timeline

• Address usable: immediately after payment, usually within one working day.
• Mail reception: from day one – items at Am Gestade 3 are received and scanned.
• Commercial register entry: approx. 1 to 3 weeks depending on legal form and notary appointment.
• Trade licence: usually completed within a few days via the USP.

The time-critical factor is almost always the notary appointment – not the address. You can therefore begin the formation while your business address is already in place.

For the address change of an existing company, the commercial register update is usually completed within a few days of filing, and the trade licence update via the USP likewise. Allow about one week in total – mail reception at the new address is already active during this period.

Costs

Our annual package costs €1,000 net (≈ €83/month) – including a fully registered business address in the 1st district, mail reception, digital scanning service, RSb official mail and consulting in English and German. Setup is included at €0, and the package can be paid annually. There are no per-item fees and no hidden extras.

Public formation fees (notary, commercial register, trade licence) are not included – but we transparently tell you which amounts to budget for.

Optional services such as forwarding original documents abroad (at cost plus shipping) or additional authorisations for staff members can be booked individually. Everything included in the annual package is set out clearly in the contract – anything not included is discussed openly before you pay.

Checklist for Your Start

The Annual Package – the Clearest Price in Vienna

No hidden costs – start within one working day of payment.

Frequently Asked Questions about the Process

Get Started Today – Enquire Without Obligation